All required forms must be submitted before accounts can be created.
Please note: Any user will need to take training and request a user ID and password to access the system.
Please note: Any user will need to take training and request a user ID and password to access the system.
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SCA University FAQs
MFA Security Verification Requirements
This training session is designed to give users both an overview of the system as well as a thorough hands-on training. In order for general contractors and subcontractors to gain access to LCMS, they need to attend this class. Topics include:
Please note: The SCA requests that general contractors and subcontractors only send employees that responsible for payroll within their company.
CAMP stands for Construction and Architecture Management Platform. CAMP, a platform powered by Kahua project management software, is intended to replace the functions of PCM (CM 13) as it reaches end of life. The training materials provided below are designed to give users both an overview of the system, as well as step-by-step instructions for using CAMP applications.
The video tutorials contained in this section are brief application-specific videos that will help the end user understand the basics of the application. Although end user roles may be referenced, these tutorials are not end user specific.
General Contractor Utility (GCU):
NOTE: Webinars are taken at your own computer and NOT at the SCA. Each attendee must register for training.
We do intend to transition entirely away from PCM (CM 13) and decommission the system; however, there will be a gradual phase out of the system, not a sudden switch from PCM (CM 13) to CAMP. Additional information will be shared as we approach the go-live of CAMP.
There is a phased approach planned for the rollout of CAMP. The intent is to rollout Requirements to users first, shortly followed by Hard bid contracts. While several details are being worked out, the general timeline for rollout is late 2021 for Requirements contracts and early 2022 for Hard Bids
To request access to CAMP, the PO must send an email to AE Plans Desk (AEPLANSDESK@nycsca.org) or CM Facilitators (CMFACILITATORS@nycsca.org) and/or submit a request in the SMART Request Application. In the email or request, include the name of the project/contract.
Please wait for NYCSCA to invite users. GCs should not create users in their company domain.
GC Primary Contact needs to login to VAS and assign the appropriate roles to their users (pg. 5 and 6 in Add CAMP External Contact to VAS guide):
A registration link from firstname.lastname@example.org will be provided following the email or request. At the bottom of the email, click the 'Get Started' link to create an account.
Note: When registering for CAMP you may encounter a Duplicate Domain Detected issue. In this scenario, please ensure that the name and details of the company are correct before proceeding with the creation of the company.
CAMP is not located within Citrix. Instead, CAMP can be entered by launching the Kahua application.
To install Kahua, visit the launch page at: https://launch.kahua.com. For users using the desktop client for the first time, click on the ‘Download for Windows’ button. For users who already have the desktop client installed, a prompt should appear requesting to open the Kahua app (alternatively, press the ‘Open Now’ link).
The desktop client is not supported on Mac and Linux-based systems. Users on non-Windows systems need to use the web client by selecting ‘Launch in Browser’.
Note: You will need Microsoft .NET Framework 4.8 and a modern web browser. We prefer that you use the desktop client instead of the web client. (Use the web client when the desktop client is inaccessable).
For internal users, enter your Outlook email address and then select 'Next'. If the entered email address is correct, a pop-up window should appear, allowing you to continue logging in using the Single Sign-On (SSO) service using your SCA NETID (e.g., email@example.com) and password.
Note: To access the SSO service, Help Desk will need to add users to the 'AD Group'.
For external users, enter the email address that was used to register your account and select 'Next'. Input your password and select 'Sign In'.
If you receive a message that a license is required, please see the next section on how to switch domains. (see 'I can’t access Project Finder or NYCSCA (Switching Domains')
After logging into CAMP for the first time, external users will need to join the NYCSCA domain. Please notify the help desk if you do not have an invitation in 'Tasks'. If you have already accepted the Kahua Join Request, you can skip the first step.
1. Select 'Tasks' > Select the Kahua Join Request task > Click on 'Accept'
2. Click on your profile icon > Click on 'Sign Out'.
3. Sign in to Kahua.
4. Click on your company name > Click on the house icon > Click on 'NYCSCA'
You are now in CAMP! You should see NYCSCA where you previously saw your company name.
When items in CAMP require your attention, you will receive an internal notification message. These messages can be automatically forwarded to your email address. In addition, you can reduce the amount of emails received by choosing to receive a summary of new CAMP messages.
1. Click on your profile icon.
2. Select 'My Settings'.
3. Enable 'Send copy of received messages to my email.'
4. Click the 'Save' button.
By default, all messages will be forwarded to your email. To reduce the number of emails received, you can uncheck the 'Immediately' checkbox. Then, you can adjust the dropdowns in the 'Send summaries' checkbox to adjust when you wish to receive a summary of new CAMP messages.
Project Naming Convention:
When the CM Firm or ODC is creating the project/subproject, they will need to enter a title. The title should begin with the building ID followed by the title of the project. Any additional information can be added in parentheses.
The following examples are valid project titles:
Submittals File Names:
1. Go to email account (external) > Open the DocuSign email.
Note: The email subject will be different depending on the originating application.
1. Select the desired record > Select 'History'.
2. Select 'Sent for eSignature'.
3. Select ‘Recipients’.
Note: You will see the full email addresses.
Importing CSI Codes from Spreadsheet:
An excel spreadsheet of CSI codes can be added to your project by the AE Facilitators, CM Facilitators, ITSP, or the CM Firm PM. For Hard Bid projects, please inform A&E if your project does not have CSI Codes.
Note: Modifying the headers or columns of the excel file will result in a failed import. Please only add or remove rows.
1. Go to 'Apps' > Select 'CSI Codes' app.
2. Select 'More' > Select 'Import'.
3. Select the file to upload > Click 'Ok'.
Manually Adding CSI codes:
AE Facilitators, CM Facilitators, ITSP, CM Firm PMs, and AEs can add CSI Codes inside of the CSI Codes application. In the following images, the green check indicates the correct way to add a CSI Code. You should see CSI codes in the right panel. After we show you the correct way, we will show you the wrong way, indicated by a red x.
1. Making sure there are no CSI Codes selected, click 'NEW'.
2. Enter the Code and the Description > Click 'Save'
Locations can be added to CAMP by importing a spreadsheet or by creating a new record inside the Locations application.
Importing Locations from Spreadsheet:
AE Facilitators, CM Facilitators, ITSP, and CM Firm PMs can import a spreadsheet into the Locations application.
Steps (see 'Importing CSI Codes from Spreadsheet' steps for similar instructions):
1. Go to 'Apps' > Select 'Locations'.
2. Select 'More' > Select 'Import' .
3. Select the file to upload > Click 'Ok'
Manually Adding Locations:
AE Facilitators, CM Facilitators, ITSP, CM Firm PMs, and the CM PM/PO can also create a new location from inside the Locations application.
1. Go to 'Apps' > Select 'Locations'.
2. Select 'New' > Enter the details of the location > Select 'Save/Close'.
Using the 'View' button in CAMP allows you to view a generated PDF of the document you have selected. On the right-hand side of the screen, there should be white buttons inside grey boxes. One of the last items should be a pop-out button that will say ‘Open PDF’. This button will open the document in your browser where you can download to your local machine.
Mentor Expense Contracts have a section labelled 'Markup Config'. In the Markup Config table, there will one Markup line for each Markup type (e.g., 2120). These lines are generated from the Portfolio Manager’s Markup Config items and percentages. After the contract is created, updates to the values can be performed in the contract’s 'Markup Config' section.
When Work Authorizations are processed into the Master Contract Authorization (MCA), the 'Cost Items' will separate Markup lines by individual LLWs.
If the Submittal Log drop down menu is grayed out. Please follow the steps below:
1. Click any item (ex: CSI Description).
2. Click the Submittal Log dropdown menu.
3. Select Request for Approval of Submittal Log.
Click here to view additional information:
How can I view my Submittals Log?
CAMP Submittal User Guide
You can contact the assigned PO or AEoR to release the Submittal Log. As soon as it's released, you will be able to make necessary changes and re-submit.
Yes, you can import an excel file for Submittals. You must first Export the excel template from the Submittal app. When you're ready, you can Import the file. Please view the Excel File Import Instructions.
PO must go to Expenses app and select Contracts. Click 'Process to SOV' and 'Save/Close'. As soon as this step is completed, the GC will be able to create and submit the SOV breakdown for PO and SPO approval.
How do I initiate an SOV Breakdown?
How do I initiate a Pay Request?
SOV Breakdown User Guide
Pay Request User Guide
Yes, you can import an excel file for SOV breakdown. You must first Export the excel template from the SOV app. When you're ready, you can Import the file. Please view the Excel File Import Instructions.
Yes, the PO can change the pay requested amounts or percentages by clicking 'Edit' from the Pay Request app.
Yes, the GC can delete closeout items before submitting the closeout log to the PO. Click 'Delete' from the top menu. There is also an option to add closeout items by clicking 'New' from the top menu.
Closeout Log/Items User Guide
GC can request a waiver after the Closeout Log is marked 'Acknowledged'.
Closeout Waiver User Guide
Yes, multiple documents can be submitted by pressing the CTRL key and selecting each document.
No, you are not required to upload an attachment but it will be helpful for the PO/AEoR to review your waiver request.
Yes, all completed Closeout docusign documents are automatically populated in the Closeout app. This includes final substantial certificate and substantial/transfer signed documents.
In order to initiate Substantial Certificate, the GC must initiate the Closeout items by accessing the Closeout Items app. Click ‘Generate Closeout Items’. This is the only step that is required. There is no need to submit the the Closeout items to the PO until you're ready to submit the closeout log.
Substantial Completion Certificate User Guide
The names on the certificate are auto-populated and cannot be changed by the GC.
After selecting your approval document, please make sure to click 'Save/Close'. The document status should be updated to 'Rendered'. You should be able to click 'Accept' and enter your PIN.
PO must first click 'Save and Close'. Then, click one of the default items. You will be redirected to the Closeout app to upload attachments.
Note: All attachments are uploaded under 'Closeout Items'. All completed docusign documents are also viewable from Closeout Items.
Substantial Package User Guide
Partial Transfer Package User Guide
Full Transfer Package User Guide
Special Transfer User Guide
Deficiency items are safety items, for example: fire protection. Punchlist items are general defects.
Deficiencies User Guide
You must first go to Substantial Completion Certificate and click ‘Deficiency Required’.
As a GC, you must first acknowledge the punch list items. Then, you will have an option to click 'Dispute' or 'Complete Item'. Please ensure a detailed explanation is entered in the Comment field. This will assist in the review of your disputed punchlist item.
Punchlist User Guide
General Contractors can dispute a completed RFI within 14 days by clicking the 'Dispute' button and providing a 'Reason' for disputing. The option to dispute will not be available after 14 days.
CAMP RFI User Guide
General Contractor does not have access to redirect the workflow to the AEoR a Primary Responder. It is based on the RFI CSI Division selected.
1. The RFIs CSI Division starting with G01/S01. The RFI is sent to the PO for a response, and when applicable, the RFI is sent to Secondary Responder(s) for comment before being returned to the PO for the final response.
2. The RFI has an IEH Specific CSI Code. The RFI is sent to both AEoR as Primary Responder and IEH as Secondary Responder for response, and when applicable, the RFI is sent to other Secondary Responder(s) for comments before being returned to the AEoR for final response.
IEH Specific CSI Codes:
3. The RFIs CSI Code is not Division G01/S01 or IEH Specific. The RFI is sent to the AEoR for a response, and when applicable, the RFI is sent to Secondary Responder(s) for comments before being returned to the AEoR for final response.
Click here to View additional information:
Glossary of terms are listed in CAMP Closeout FMSI Training Guide page 10-11.
You must be assigned to the project to get access to the FMSI (Facility Management Systems Integrator) app. If you need access, please fill out the CAMP Access Form or via SMART.
FMSI User Guide
You must be assigned to the project to get access to the Commissioning app. If you need access, please fill out the CAMP Access Form or via SMART.
Commissioning User Guide
Note: Attention CAMP Users, please make sure that you have your CAMP Contact setup in VAS prior to submitting the CES User Request Form.
Minutes of public meetings as adopted by the SCA's Board of Trustees.
Click the following link to see the Board of Trustees Meetings
The IT Training Calendar has moved to SCA University. Click here to access.