Vendors, consultants, and contractors must submit an approved invoice or Request for Payment (RFP) to initiate the payment process. Payments for goods and services purchased through Purchase Orders (POs) are processed through the SCA Supplier Portal.
The SCA uses four systems to process an approved RFP:
Once approved, RFPs are interfaced with the SCA Financial System, and an E-Affirm, DocuSign, or wet signature authorization is required to initiate payment.
For construction contracts, a 5% retainage is withheld and may be released beginning at 95% completion of the work.
Assignment of Funds requests are reviewed and approved by the Legal and Labor Law Departments and entered into the SCA Lien System. If the assignee is not registered in the New York City Financial Management System, completed Substitute W-9 and IRS Letter 147C must be submitted to the SCA Vendor Management team before payment can be processed.
Public improvement liens, restraining notices, stop payment orders, Labor Law 220 violations and tax levies are entered into the SCA Lien System by the Legal and Labor Law Departments. Funds are withheld when the approved payment request is submitted to Finance. Funds are then released to the Contractor or Vendor when the Lien is satisfied, released, cancelled or bonded.
The SCA’s goal is to make payment within thirty (30) days of an approved invoice/RFP submission to the Finance Department. Payments are made via check or ACH. We encourage all suppliers to sign up for electronic payments in the SCA Supplier Portal.