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FAQs

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I've been contacted by someone who is interested in selling or leasing property to the city/department of education/SCA. What should I do?

Please obtain as much information regarding the property as possible (e.g., address, location) and contact. Under no circumstances should anyone from the SCA other than Real Estate Services engage or negotiate with real estate brokers or other individuals who claim to represent landlords or property owners.

We started scoping a project (e.g. Capital Improvement Program (CIP), Reso A) and visited the school and learned that the site is leased. Does this matter?

Yes! Leased sites may present capital-eligibility issues for projects and in most cases, landlord approval is required before any alterations can be undertaken. Please contact either as appropriate to discuss the details of how to proceed.

We tried to file documents/close out a project, but we're told that there are open charges (e.g. Real Estate Taxes, Sanitation Assessments) against the property that must be leaned. How do we do that?

Please obtain as much detail as possible regarding the open charges - a printout of the charges from the Division of School Facilities (DOF) websites would be helpful - and see either. Please note that it may take some time for the assessing agency to clear the charges.

Who owns the property next to a school site? EE needs to contact them regarding a license agreement, access for inspection, etc.?

You should identify the block and lot of the subject property (usually shown on a survey) and check the Department of Finance's (DOF) website usually contains copies of recorded deeds for a property, from which ownership information can be obtained.

Do I have to be prequalified to submit a proposal?

Firms do not need to be prequalified with the SCA in order to submit a proposal. However, a firm must be prequalified to be awarded a contract following their selection. A requirement for prequalification is that firms be registered with the New York State Division of Corporations as a New York entity. For additional information please visit the Prequalification Process page.

How can I obtain on which firms were invited to submit proposals for a particular solicitation?

Contact the Contract Negotiator, overseeing the specific RFP. Contact information can be obtained at Request for Proposal

How can I get involved to participate in the RFP process and submit proposals for the services for which my firm may qualify?

Firms must request a copy of the RFP via e-mail from the Negotiator overseeing the solicitation. The request is then forwarded to the User Department to make a determination on whether the firm can receive a copy of the RFP.

Firms interested in obtaining a copy of the RFP must provide all of the following information:

1.   A description of your firm's experience including:

  • length of time your firm has been in existence performing the services required under this RFP
  • prior projects
  • firms you've partnered with, and the value of the portion your firm worked on
  • number of years

2.  Whether your firm is prequalified with the SCA (if you don't know, you can state this).

3.  The full contact information of the person to whom the RFP should be sent, including:

  • Title
  • Phone number
  • Fax number
  • Street address (RFPs are not sent to PO boxes.)
If I have submitted a proposal for a specific RFP, when can I expect to be informed of the names of the selected firms?

All proposer's will be notified of the names of the firms selected for Contract Award within three (3) to Four (4) weeks after the RFP due date.

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