Overview 

  • OCIP Manual - Describes the administration and operation of the OCIP

Enroll in OCIP

Reporting an Incident/Accident

Incident Reporting Forms

Enrollment Process

All construction managers, general contractors and subcontractors working on SCA project sites must be enrolled in the OCIP prior to commencement of any work. To become enrolled, complete a Request for Insurance form.

Construction managers, general contractors, and subcontractors submit the Request for Insurance form with their bid packages/proposals.

Subcontractors must complete a Subcontractor Approval Form and submit the accompanying Request for Insurance form via the Vendor Access System (VAS). Upon approval in VAS, the subcontractor will be enrolled in the OCIP.

Report an Incident

The SCA has a well-established Safety Program that guides and directs the management, staff, contractors and subcontractors working at SCA project sites. The Safety Program seeks to ensure establishment and maintenance of an accident-free/healthy workplace - to promote safe behavior and avoid workplace injuries or damage to property.

IF THE INCIDENT IS AN EMERGENCY, IMMEDIATELY CALL 911. If the incident involves an injury or illness, the supervisor, any designated safety personnel, and/or competent person should attend to the injured/ill individual(s) until Emergency Services arrive. After calling 911, call the Chief Project Officer, and if they are not available, the Vice President of Construction Management.

For all other incidents, and immediately following a 911 call, please follow the procedures outlined below:
  • Immediately notify the SCA Project Officer, or if they are unavailable, contact the Senior Project Officer or the Chief Project Officer.
  • You must speak with someone working in SCA Construction Management.
  • Notify the Safety Unit, and Insurance Team via email to Notice of Accident (noticeofaccident@nycsca.org is accessed 24 hours/day).
  • Secure the incident area for safety (see below).
  • Complete and send appropriate documentation (either the SCA Bodily Injury/Illness Reporting Form and/or the Property Damage form) to the SCA Insurance Team via fax to 718-472-8770 or via email to Notice of Accident (noticeofaccident@nycsca.org).
  • Any workplace injury also requires a completed C2-F Form.
  • Secure documentation for inspection and potential investigation.
  • Call the SCA Insurance Hotline Monday-Friday, between 8:30am and 5:00pm with any questions - 718-472-8778.
  • Provide, upon request, any additional information regarding the incident and cooperate fully in all incident and claim-related investigations.

 

Any fines assessed for claims which are reported late are the responsibility of the contractor or subcontractor who failed to timely submit the claim.

**IN CASE OF SERIOUS INJURY, PLEASE IMMEDIATELY CONTACT THE SCHOOL CONSTRUCTION AUTHORITY INSURANCE TEAM AT 718-472-8778.**

 

Preserving/Securing the Site

If the site presents a safety hazard or if failure to clean up the site will result in further damage, begin cleanup activities. 

Otherwise, preserve the incident site: preserve, tag, and photograph damaged property, equipment, and any potential evidence involved in the accident. Make sure nothing is removed from the incident site. 

  • Secure signed and written statements from involved workers, if they are medically able. 
  • Photograph tie-off points, floor openings and markings and document who created them.
  • Escort defense counsel and investigators to the injury site.
  • Complete and submit the incident report to noticeofaccident@nycsca.org once all pertinent information is available and be sure to include defense counsel in the process, if assigned.

If a contractor makes repairs or hires other contractors to make repairs when damage is caused to a third party, this does not in itself mean that the insurance carrier will reimburse the contractor for the cost of repairs. The policy provisions clearly state the contractor is not allowed to make voluntary repairs or payments until the insurance carrier has had sufficient time to evaluate the damage (loss). By making repairs or making voluntary payments, the insurance carrier may find it difficult to evaluate the loss and may deny the claim.

Post-Accident Claim Mitigation

  • Contractors will comply and aid all post-accident investigations.
  • Contractors are responsible for securing any and all equipment for post-accident investigations.
  • Contractors will respond to all claim-related inquiries from the SCA Insurance Team in a timely manner.
  • Contractors will notify the SCA Insurance Team if they intend to pay a claimant's full or partial wages while disabled due to a worker's compensation claim.

Owner Controlled Insurance Program (OCIP)

The Owner Controlled Insurance Program (OCIP) is a centralized insurance, claims, risk management and loss control program that covers the City of New York, the Department of Education, and the School Construction Authority, as well as eligible contractors and subcontractors of all tiers. Workers Compensation, Employer's Liability, General Liability, Excess Liability, Contractor's Pollution Liability, Builder's Risk, and Art Installation Floater coverage are provided on a project "wrap-up" basis for contractors and subcontractors of all tiers that have been properly approved and enrolled while performing construction work on SCA projects. The Art Installation Floater only applies to entities that are awarded art projects.

Detailed information about the SCA OCIP can be found in the Owner Controlled Insurance Program Manual.

Please note - While the OCIP is intended to provide broad coverage, it is not intended to meet all insurance needs of contractors and subcontractors. The OCIP does not provide coverage for automobile liability, contractor equipment, payment and performance bonds, or disability insurance.

You Must Give the SCA Written Notice

Anyone alleging injury or property damage as a result of the SCA's negligence or wrongful act must file a written notice of that claim with the SCA within 90 days after the claim arises. The Corporate Secretary receives such notices on behalf of the Board of Trustees of the SCA. The notice must be delivered to the SCA Corporate Secretary at:

NYC School Construction Authority
30-30 Thomson Avenue
Long Island City, New York, 11101

Attention: Corporate Secretary